About
Efficient and detail-oriented project management professional with experience in managing projects from inception to launch, creating standard operating procedures, and developing internal administrative policies and procedures. Proficient in Microsoft Office, Salesforce, and project management tools. Proven ability to work independently and collaboratively with cross-functional teams. Strong organizational and time management skills.
Experience
Program Manager, Medaxiom Academy & Member Services
Program Coordinator, Medaxiom Academy and Member Services
Project Manager
American College of Cardiology · Washington DC-Baltimore Area
• Serves as primary point of contact for all Board members (15 members), Executive Committee members and Board related matters • Provides administrative support to the Board, including drafting agendas, composing correspondence, arranging itineraries, compiling meeting documents, completing expense reports, creating, organizing and maintaining accurate electronic and hardcopy Board-related files and folders • Works with financial department to prepare annual operating and capital expense budgets up to $1 million for approval by chief finance officer • Creates standard operating procedures for recruiting formidable candidates for open Board positions, onboarding new Board members, and holding exit interviews for all departing members of the Board • Creates feedback surveys and develops data points into actionable next steps for improvement and modifying the results into easily communicated presentations • Develops standard templates for department report outs and shares throughout the o…
Executive Assistant to Chief Executive Officer
American College of Cardiology · Washington, District of Columbia, United States
● High level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and ability to understand and adapt to the organization’s business needs ● Responsible for daily management of calendar, contacts, conferences, meetings, and professional speaking engagements ● Responsible for meeting and events led by Executive leaders including but not limited to preparing presentations, agendas, materials, recording minutes, and coordinating follow-up items ● Coordinates and organizes logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client ● Plans domestic and international travel coordination including an easy-to-follow itinerary packet which includes boarding passes, meeting agendas, hotel confirmations, instru…
Account Manager
Enter customer orders into order management system, and manage the order from receipt to delivery Ensure all order detail (quantity, pricing, discount, ship date, customs forms, delivery date etc) is accurate Weekly complete forecast for this week and next to instruct replenishment on latest demand projections Track service levels to customer and address service exceptions Prepare orders for billing to accounting. Work closely with Accounts receivable on any matters ref billing Manage the aging inventory at the DC to sell to customers or identify when it needs to be moved to commodity desk Handle quality rejections in quality portal and ensure that the replacement product is processed, and that the customer is reimbursed for rejected product Day to day accountable to appraise customers of changes in supply, quality, shipping schedules, new products, and promotional activity
Legal Intern (Temp)
NatureSweet · San Antonio, Texas
Develop and manage all contracts from internal and external partners Extensive support for the in-house General Counsel to solve all legal matters within NatureSweet in both Mexico and USA locations Interpret and enforce Mexican governing law contracts with international partners Manage relationships with 5+ consulting law firms on trademark, immigration, government relations, and other specialties of law
Sales Support Coordinator
Capital Group | American Funds · San Antonio, Texas
o Demonstrates previous experience in Concur by booking travel arrangements on behalf of the external sales team member o Prepares the external sales team member with background information, any relevant sales opportunities, or any marketing materials before each meeting o Creates trust and loyalty with financial advisors over the phone to retain business o Explores efficient ways to use the Salesforce software to keep clear record of 85+ calls and 14+ appointments set each week o Leverages relationship with marketing in order to receive recommendation for the best literature to send to advisors to encourage business opportunities Special Projects o Regional Area Meeting (3x a year) o Uses previously constructed template to run a report for 65 most appropriate financial advisors for the guest list o Researches and reserves the best off site location for the 3 hour long event o Establishes relationship with local venues within the area for future meetings and events o Pre-selects menu,…
Executive Assistant
Jackson National Asset Management, LLC · Nashville, Tennessee
o Handled personal and business events for the Head of Trust and Private Wealth o Asked to add this department on in addition to the original Executive Assistant job description and gained approval by executive management through business plan presentation o Saved over 5% of total department budget by working with vendors and pre-planning the shipping date for materials and literature needed for conferences o Standardized communication throughout the Trust team through implementing team calls and becoming the point of contact for all requests and tasks o Created and improved relationship with the HR and Recruiting departments to help create and modify new job descriptions as the department continued to expand o Handled personal and business events for the Executive Vice President – Sales Strategy o Introduced OneNote software to the Sales Strategy team to give all members access to the staff meeting agenda and notes to use as references o Mastered the Concur travel portal through booki…
Administrative Assistant
University of Pittsburgh · NW 628 MUH
o Managed all billing/finances for clinical procedures, lab supplies, and related invoices for Morris lab research studies o Organized and maintained Outlook calendar o Provided background information and context for meeting preparation o Consistently quick in email and phone responses for extra responsibilities that were assigned Special Projects o Center for Medicine and the Microbiome o Created and maintained user-friendly website using Wordpress software to improve marketability of new department o Created and orchestrated the first Microbiome educational retreat with over 100 attendees to improve knowledge and relationships with other educators across the nation o Department of Medicine Research Day Conference o Collected and organized over 200 poster submissions to be printed and displayed for judging at the conference o Implemented a numerical directory to allow spectators, presenters, and judges to easily located a specific poster o Organized a new strategy of incorporating cur…
Student Intern
University of Pittsburgh (Department of Medicine - Human Resources) · Forbes Tower
• Assist Administrative Immigration Specialist in processing of visas for international employees from India, China, Japan, Europe, and the Middle East • Assist Administrative Immigration Specialist in processing reappointments for current Post Doctorate Scholars, Visiting Scholars, and Health Science Research Fellows • Assist Administrative Coordinator in creating, organizing, and updating nearly a hundred student employee files • Assist Administrative Coordinator in processing reappointments for hundreds of current faculty members • Assist Administrative Coordinator in preparing promotion packets for select faculty members monthly • Assist Administrative Coordinator in approving and reviewing new salaries for staff and faculty • Assist Senior Personal Administrator in approving and distributing payroll registry monthly • Assist Senior Personal Administrator in collecting and distributing hundreds of Parking Permits for all divisions annually • Assist Credentialing Coordinator in upda…
Student Intern
University of Pittsburgh (Department of Medicine - Gastroenterology Division)
• Assist Director of Digestive Health Programs with maintaining fifty members of various clubs such as Gut Club, and special guest lectures • Assist Director of Digestive Health Programs with updating and modifying division doctors’ Continuing Medical Education forms monthly • Assist Office Administrator in organizing and updating financial records each month • Assist Administrative Assistant in filing and maintaining hundreds of Gastroenterologists’ folders • Assist entire office in making deliveries throughout the University of Pittsburgh Medical Center Hospitals
Education
University of Pittsburgh
Sociology, Legal Studies, General
James Madison University
Paralegal Certificate
North Penn Senior High School
Find leads like Arianna
Origami finds your ideal customers across 15+ data sources with a single prompt.
Try Origami Free