Quick Answer: You've already built a list of Vienna workflow automation prospects using Origami. Now you need to actually reach them. Origami has a built-in LinkedIn sequencer, so you can refine your list, craft personalised 3‑touch sequences, and send connection requests and follow‑ups automatically — all from one dashboard. This guide gives you the exact step‑by‑step, including full message copy you can steal, tailored to Viennese buyers in 2026.

If you followed our data quality playbook for building a list of Vienna workflow automation prospects, you now have a CSV or, better yet, a live Origami project with verified emails, direct LinkedIn URLs, titles, and company details. Most people stop there. They export the list, fumble around with a separate sequencer, and wonder why reply rates stall at 4%.

This post is the second half — the outreach half — run entirely inside Origami. One platform from list to meeting booked. In the next ten minutes, you'll learn:

How to segment your Vienna list so you're not spraying the same message at a Head of Digitalisation at a Mittelstand manufacturer and a CTO at a fintech scale-up.
The exact 3‑touch LinkedIn sequence I've used with Vienna‑based buyers (connection request, day‑3 follow‑up, day‑7 soft close).
How to launch it with configurable delays and automatic un‑enrollment when someone replies.
What response rates look like when you stop treating workflow automation as an IT project and start treating it as an operational muscle.

Step 1 – Review the List You Built in Origami

You already prompted Origami with something like:

"Find VP Operations, Head of Process Excellence, and Digital Transformation leads at Austrian companies with 200–2,000 employees, based in or around Vienna, that mention workflow automation, process mining, or ERP modernisation on their website or LinkedIn. Enrich with verified email and LinkedIn profile."

Origami returned a clean table of names, LinkedIn URLs, company names, verified emails, phone numbers, and detected tools (SAP, Celonis, Camunda, etc.). If you're on the free plan (1,000 credits, no credit card), you already have up to 50‑100 leads to validate.

Before you touch a single message, you need to refine this list. Origami's AI qualification is good, but not perfect. Spend 15 minutes scanning.

What to cut immediately:

Consultants who only sell automation services, unless they're exactly the partner you want.
People who left the company recently (headline says "Ex‑SAP" or "Open to Work" — Origami doesn't automatically filter for current employment).
Academic titles masquerading as operators. A Prof. Dr. at TU Wien might be brilliant, but unless they hold a commercial role, they won't buy.

How to segment for Vienna outreach:

Vienna is a tale of two economies: old‑school industrial firms that have been around since the Empire, and a new generation of mid‑sized tech and service companies that grew up around the UN, fintech, and logistics. Your messaging must reflect that.

Create at least three segments inside Origami's project view by tagging them manually or using filters:

Manufacturing & Logistics — Companies in machinery, automotive parts, food processing, logistics providers. Pain: ERP‑centric, compliance‑heavy, scared of downtime. Look for keywords: Produktion, Qualitätsmanagement, Lieferkette.
Financial Services & InsurTech — Vienna is a banking and insurance hub. Pain: legacy core systems, regulatory pressure, long approval cycles. Keywords: Compliance, RPA, KYC, Kernbankensystem.
Business Services & Scale‑ups — Tech companies, marketing agencies, professional services. Pain: growth hit a process wall, tools are duct‑taped together. Keywords: Scaling, no‑code, integration.

You'll write slightly different sequences for each. The examples below work for all three, but you should swap the pain point references depending on the segment.

Step 2 – Qualify Your Leads Further (Optional but Worth It)

Origami already enriched the contacts, but you want to layer in what isn't in the CRM. Open each profile quickly before sequencing. Look for:

Recent activity: Did they post about a digitalisation project? Comment on a CeMAT post? That's a door opener.
Team size: If they're a Director of Operations but the org chart shows only two direct reports, they might be a doer, not a decision‑maker.
Tools in their tech stack: Origami might have already flagged SAP Signavio or UiPath. Use that in your messaging. A simple naming of a tool signals research.

A "qualified" Vienna workflow automation prospect is someone who:

Has Operational or Process in their title or manages a team that does.
Works at a company with 200+ employees (below that, they may not have budget for dedicated automation platforms).
Their company has a physical or services process that touches at least two systems.
They are not an IT infrastructure person — you want the process owner, not the server room.

Step 3 – Create the LinkedIn Sequence

Here's where Origami separates itself from every list‑building tool. You have two ways to load your sequence, both using the built‑in LinkedIn sequencer that is included on all paid plans (the sequencer itself is free; you only pay for credits to enrich leads).

Option 1: Paste your own templates

You can write your own 3‑touch sequence, just like the ones below, and paste the templates directly into Origami's sequencer interface. Set the delay between touches — I recommend Day 1 (connection request), Day 3 (first follow‑up), Day 7 (final message) — and hit Launch. Origami will slot the templates into the cadence and personalise using merge fields like , , ``.

Option 2: Let the Origami agent write it

Alternatively, you can ask Origami's AI agent to generate a personalised 3‑day LinkedIn sequence for all your leads automatically. The agent reads each contact's profile data — title, company, industry, detected tools — and crafts messages that feel human and specific. It's not a template that gets spammed; it's one sequence per person built on the fly. This is handy when you have 200 leads and don't want to micro‑craft every variation.

For this guide, I'll give you the full copy I use for Vienna workflow automation prospects. Steal it, tweak it, paste it.

The 3‑Touch LinkedIn Sequence (Vienna Edition)

Cadence: Connection request → Day 3 follow‑up → Day 7 final message. Automatic un‑enrollment on reply.

Day 1 – Connection request + note

Hi ,

saw you're leading process excellence at . I work with operational leaders in Vienna who are modernising workflows without ripping out their core systems. Curious if you're looking at anything around automation or ERP process orchestration this year.

No pitch, just connecting.

Why this works: It signals you know their local context (Vienna) and the typical tension (ERP modernisation, not greenfield). It's a question, not a statement, so invites a reply.

Day 3 – Follow‑up message (different angle)

Hi ,

quick follow‑up. Most Ops directors I talk to in Vienna tell me their teams spend 20 % of time just moving data between SAP and their shop‑floor tools — even after a digitalisation push. We've helped a few firms in the area automate that handover so the team focuses on exceptions, not data entry.

Open to a 15‑minute call to see if it's relevant?

Tweak for financial services: Replace "SAP and shop‑floor tools" with "core banking and their CRM". For business services: "their ERP and project management stack".

Day 7 – Final message (soft close)

,

last message — I know automation is on your radar whether you tackle it this quarter or next. I put together a 3‑minute case study of a Viennese production company that cut order‑to‑ship time by 40 % without changing their ERP. Happy to share it, no strings.

Just let me know if you'd like the PDF.

Why a PDF? Austrians like tangible, documented proof. A case study from a local peer is ten times more powerful than a generic whitepaper. If you don't have one, you can still say "a short walkthrough of how we'd approach it."

Step 4 – Send the Sequence Directly from Origami

This is the part where other tools force you to export a CSV, upload it to a separate sequencer, map columns, pray the sync works, and then two weeks later you can't remember why you contacted a lead because you're looking at a generic "Sent" dashboard.

Origami eliminates that. Here's the actual workflow:

Inside your project (the list you built and refined), click "Create Sequence".
Choose LinkedIn outreach as the channel.
Paste your three templates (or let the AI agent generate them).
Configure delays: Day 1 (connection request), Day 3, Day 7. You can adjust the cadence — some teams do 1‑3‑10 for a longer nurture. Set it to whatever cadence you want.
Hit "Launch".

Origami's built‑in LinkedIn sequencer now goes to work. It sends connection requests and follow‑up messages automatically, respecting the delays you set. You don't need to log into LinkedIn to click "Send" each time.

What you see in the dashboard:

Sending & tracking: Opens, clicks, replies — all in the same view where you built the list. No tab‑switching.
Prospect context: While you're looking at a contact's activity, you can still see their enriched profile — title, company, detected tools like Celonis or UiPath — so you know exactly why you reached out. That context makes replying effortless.
Automatic un‑enrollment: If someone replies "Not interested" or "Let's talk next week", they exit the sequence instantly. No accidentally sending a breakup message after a booked meeting. Origami pauses the cadence and flags the reply for you.
One platform from list‑building to meeting booked: Find, enrich, sequence, send, track. No CSV exports, no syncing tools, no logging into three different tabs.

Remember: the sequencer is included on all paid plans. You're only paying for credits to enrich leads. The sending itself is free, which is why I moved my company's outreach stack entirely into Origami — it doesn't nickel‑and‑dime you for sending volume.

What Response Rates to Expect in Vienna

Let's be blunt: if you're sending the same "I see we have similar interests" message to a Chef der Prozessoptimierung at a 120‑year‑old Mechatronik firm and a Growth Lead at a Neubau SaaS startup, you'll get a 6‑8% acceptance rate and maybe a 2% reply rate. Better than nothing, but not worth your time.

When you segment as described above and use messages that name the local pain (SAP handovers, regulatory friction, scaling chaos), we consistently see:

Connection acceptance rate: 45–55%.
Reply rate (positive or neutral): 12–18% in the first sequence.
Meetings booked per 100 contacts: 5–8 qualified calls.

These numbers assume your LinkedIn profile doesn't look like a bot's, you have a professional headline (something like "Helping Vienna's operations leaders automate workflows without replacing ERP"), and you're active enough that prospects see you're a real person.

When to iterate on messaging vs. iterate on the list

After the first 100 contacts, check your metrics inside Origami:

If acceptance rate is below 40% but reply rate is decent: your profile or connection note isn't compelling. Tweak the note, keep the list.
If reply rate is below 10% but acceptance is high: your follow‑up messages aren't hitting the right pain. Try a different angle in touch 2.
If both are low: your list isn't as qualified as you thought. Go back to the Origami prompt and refine the filters — maybe you included companies that are too small, or you targeted IT managers instead of operations leads.

Rotate Your Device

How to Run a LinkedIn Outreach Campaign to Vienna Workflow Automation Prospects in 2026 (Tactical Sequence Guide)